Sessions are part of the overall agenda and can be created in three different ways within the site.
The first is through a third-party integration. If you want to set up a Session Integration, please be sure to speak with your project manager or our integration specialist for further assistance. The most common integration is through google docs--we can pull data from the "Session Google Integration" of your event's Project Document.
If you want to import your sessions using an excel spreadsheet, click here for instructions and a template.
Finally, we can create a session manually. To do this, log in to the admin and open Agenda>Create.
The bare minimum that every new session needs is a Title, Start Date, Start Time, End Date and End time.
You can also include:
- Location - either one that's already created or you can enter a new location.
- Track - can be added in Agenda>Tracks.
- Parent - You can nest sessions under a main session so if you have a "Breakout Session" you can make sub sessions like "Breakout 1" and "Breakout 2" and make the "Breakout Session" the parent.
- Speakers - You can search for the speaker in the site, but that speaker must already be loaded into the site before they are added as a speaker to a session. You can also choose whether that person is an Author, Co-Host, Co-Speaker, Host, Moderator, Organizer, Panelist, Speaker or a Sponsor.
- Alert Message - You can add a message to a session that will be sent 10 minutes before the session is supposed to start to anyone that has added that session to their agenda. This is a website only feature.
- Session Settings - This includes being able to set a capacity to the session so after the capacity is reached, attendees cannot add the session to their agenda. It has also a section where you can attach an exhibitor to a session so the session displays in the companies profile. The sponsoring company of that session will NOT appear in the sesison profile itself. This feature only works on the desktop portal. Lastly you can add a Twitter hashtag to the session pulling in session specific tweets into the activity feed.
- Tags - If you have entered interest tags, you can attach a tag to a specific session and make it easier to find or recommended to an attendee.